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Even small non-profits can benefit from online accounting

February 2, 2015

Since the early days of online accounting, I’ve preached that some of the obvious beneficiaries of this technology are non-profit groups. One primary advantage is decentralization of information. In the past only the Treasurer might have had access. Board members might be updated at periodic meetings. Now all board members with access to the online books of even a small non-profit can view data anytime.

Regrettably, this blog post is triggered by yet another story in the local news about a girl scout troop being defrauded for $10,000 by a parent who mismanaged bank funds. This could easily have been prevented through the use of an online banking system and basic fraud controls.

Benefits include:

Full time access – no need to wait for a report; management decisions might be made anytime

Time Savings – Treasurer does not have to respond to board member requests for information

Customized information and reports – each authorized person can see the information they need specifically laid out how they can use it best

Fraud protection – controls are built into the system that can be customized and expanded upon by the accountant, Officers can be automatically alerted to specific account activity.

Lower accounting costs – data necessary for a Form 990 report flows naturally at the touch of a button

Now with the cost of online accounting services falling, I think every non-profit with more than one key director and more than a few thousand dollars annual budget should be using an online accounting system. Entry level for the market leading product is about $8 per month. See for more details.

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